Work With Us Careers Human Resources Assistant

Job Post Date:

May 25, 2018

Location:

Carlsbad, CA

Department:

General and Administrative

Job Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Administer new hire information, remind supervisors of anniversary dates and
issue payroll schedule annually.
• Working knowledge of employment laws, OSHA standards and other applicable
regulations.
• Set up Human Resources bulleting board and ensure that board is updated on
labor laws regularly.
• Intake and respond to employee complaints.
• Work with employee’s direct manager to counsel employees on performance as
necessary.
• Process and monitor FMLA/CFRA/Disability leave of absences.
• Update employee files, online databases and reports as needed. Maintain
employee files and records in accordance with California and Federal laws.
• Update organization chart.
• Act as liaison between employees and health plans when necessary.
• Place employment ads and review resumes received, as needed.
• Work with managers to generate new job description and review existing job
descriptions, as needed.
• Administer the implementation of company’s group benefit programs. Process
employee enrollments and terminations. Work with Broker to ensure enrollments
are completed.
• Reconcile monthly benefit invoices.
• Schedule and set up company functions and gatherings including venue choice,
food service, etc. (i.e., annual Holiday party).
• Ensure that employee files are complete and consistent.
• Coordinate all employee reviews.
• Coordinate interviewing process for potential employees.
• Shop and review new potential benefits with CFO and Insurance Broker.
• Identify and implement training initiatives.
• Facilitate and manage worker’s compensation program.
• Run monthly reports for ACA, Turnover, Benefits and other applicable functions.
• Must be a self-starter, proactive and able to take the lead on tasks with minimal
direction.
• Ability to maintain highest level of confidentiality and ethical behavior
• Able to serve as a back-up for the Payroll and Accounting Clerk.
• Ensure company compliance in accordance with AS9100.
• Research, review, check and compile a variety of information; collect and verify
data for accuracy, completeness and compliance with established procedures; and
prepare reports as required; file records as required.
• Attend and participate in a variety of human resource meetings, serving as a
representative of the Human Resources Generalist when directed to do so.
• Take minutes for Human Resources Generalist meetings as directed.
• Support all direct reports of the Human Resources Generalist when needed.

Competencies:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:
Bachelor's degree (B. A.) from four-year College or university; or five plus years related experience and/or training; or equivalent combination of education and experience. PHR or SPHR preferred but not required.

Language Ability:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:
Must be able to work independently or in a group. Ability to deal with personnel problems in a discrete manner. Able to

Computer Skills:
MS Office, (Word, Excel, Outlook), Adobe Life Cycle Designer, ADP Workforce Now, E-mail, and PowerPoint.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job employee may be required to sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weight up to 50 lbs; close vision, distance vision, depth perception and ability to adjust focus; verbal communication; travel via car and airplane to client implementations, training and on site visits.

Apply now

Interested in this position?

Send us an email at or call 760.208.6002

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