Work With Us Careers Administrative Assistant

Job Post Date:

Jan 17, 2019


Carlsbad, CA



Job Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Facilities Administrative Assistant:
• Performs administrative duties associated with Facilities Management.
• Maintains and organizes Facilities related documentation.
• Assists with ordering supplies.
• Assists with researching and scheduling bids from third party contractors.
• Assists with Environmental Health and Safety programs and requirements.
• Performs all other duties as delegated or required by the Facilities Supervisor.
• Communicate work orders to Facilities team members.
• Assist the Facilities Supervisor in all aspects of project implementation as needed.
• Attention to detail and ability to consistently deliver on committed tasks.
• Ensures company compliance with AS9100.

This position requires a bachelor’s degree or five years of experience in administrative and customer support roles. Self-motivated and ability to communicate in a courteous, tactful, and concise manner, are essential.

Bachelor’s degree from a four-year college or university; or five or more years of related experience and/or training; or equivalent combination of education and experience.

Language Ability:
Ability to read and comprehend complex instructions, lengthy correspondence, and memos. Ability to write complex correspondence. Ability to effectively present information in one-on-one and small to large group situations to customers, clients, and other employees of the organization.

Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to perform basic statistical analysis for decision making purposes.

Reasoning Ability:
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Excellent critical thinking skills a must.

Computer Skills:
Competent with Microsoft Office applications (Word, Excel, Outlook) and other Internet software as required.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job employee may be required to sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 50 pounds; close vision, distance vision, depth perception and ability to adjust focus; and verbal communication.

Apply now

Interested in this position?

Send us an email at or call 760.208.6002

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